East York Ladies Softball Association

CONSTITUTION 2011

Approved April 18, 2011

Article I – Mission Statement

1.01 Our objective is to give female athletes an opportunity for competition, recreation and fun. We aim to promote the development of this exciting sport among different age groups and skill levels.

Article II – Definitions

2.01 The East York Ladies Softball Association hereafter referred as the “EYLSA”.

2.02 The Executive refers to all elected members as outlined in Article IV. The Executive provides direction and support for the league and does its organizational work. Each team must be represented by at least one executive member. Decisions made by the Executive require a 2/3-majority vote, with each team having one vote.

Article III – Membership

3.01 The EYLSA is a fast-pitch softball league of women 16 years of age as of April 1 of the current season.

Article IV – Executive Positions and their Duties

4.01 The President shall: (Carrie Kennedy)

i) Supply an agenda for and attend all general and executive meetings

ii) Supervise the administration of the Executive and the League

iii) Liaise with umpires and City regarding Park Permits, lights, etc.

4.02 The Secretary shall: (Chantel Trotman)

i) Take minutes of meetings and distribute them to the Executive.

ii) Team Listings

iii) Printing and distributing league game schedules

iv) Keep all league records from year to year

v) Update printing the of the Constitution and the Rules and Regulations

vi) Assist with developing the season game schedule

4.03 The Registrar shall: (Carrie Kennedy & Chantel Trotman)

i) Control the waiting list and oversee the organization of final team rosters

ii) Keep statistics of games played and standings and post same

iii) Keep attendance

iv) Enrolment and registration

v) Assist with developing season game schedule

4.04 The Social Convener shall: (Karen Booth)

i) Organize Banquet Committee, set draw and print tickets

ii) Set banquet facilities and banquet agenda

iii) Oversee the distribution and selling of extra banquet tickets

iv) Order awards for winners and sponsors

v) Help plan and organize fundraising

4.05 The Equipment Coordinator shall: (Sharon Sedgeman)

i) Control of all equipment (balls, bats, bases, etc.)

ii) Purchase of all equipment

iii) Organize the set-up and clean-up of each park for game nights

4.06 The Treasurer shall: (Stephanie Chipman & Meredith Maloney)

i) Keep register of all bank transactions and financial statements

ii) Issue cheques approved by the Executive

iii) Issue payments to the umpires

iv) Manage all bank deposits

v) Assure that there are three (3) signatures on file; two (2) signatures are needed to issue cheques

vi) Help plan and organize fundraising

4.07 The Advertising/Communications Coordinator shall: (Carrie Kennedy)

i) Advertise registration nights for the league and any special events in email bulletins, local newspapers and other postings

ii) Provide monthly updates during the season

iii) Help look for league and event sponsors

iv) Help maintain website

4.08 The Team Rep Coordinator shall: (Karen Booth & Ally Cullen)

i) Communicate with Team Reps on a regular basis during the season

ii) Convey the concerns and questions of Team Reps to the Executive

iii) Be the person contacted by Team Reps in the case of a default

iv) Provide assistance to players and Team Reps & help clarify rules and regulations

4.09 The Executive structure must remain in effect as long as the EYLSA exists. Each Executive member is expected to assist in any capacity that is called upon for the league.

4.10 The Executive has the right to eject, suspend, or cancel any membership (player or coach) and are not limited to, those who have not abided by the EYLSA Rules and Regulations, have been physically or verbally abusive or have a detrimental effect on the integrity of the league.

4.11 Each position is a two (2) year term. Elections will be held every year with four (4) Executive positions going up for election in the odd numbered year and four (4) Executive positions going up for election in the even numbered year.

4.12 Snack bar co-coordinator will: (Karen Booth)

i) Organize and maintain the snack bar by stocking up when food is low.

ii) Make a schedule for teams/persons tending to the snack bar.

iii ) Creative ideas that will improve the snack bar ie, fundraisers, organization, inventory.

iv) Communicate with league issues pertaining to the snack bar, ie, issues of concern.

Article V – Team Representatives and their Duties

5.01 Each team will be required to provide one Team Representative. This person will act as a liaison with the Executive to ensure that all players on her team have access to and are aware of EYLSA Rules and Regulations and our Constitution.

5.02 Inform players in advance, about schedule game changes such as defaults, rain-outs, etc.

5.03 It is the Team Representative’s responsibility to bring any issues (game defaults, player conflicts, coach conflicts, etc.) affecting their team’s ability to play to the Team Rep Coordinator.

5.04 As outlined in 9.02, the Team Representative will also be responsible to vote when needed on behalf of their team if called upon.

5.05 The Team Representatives have the right to submit to the Executive, recommendations that could lead to ejection, suspension, or cancellation of any membership (player or coach) and are not limited to, those who have not abided by the EYLSA Rules and Regulations, have been physically or verbally abusive or have a detrimental effect on the integrity of the league.

Article VI – Registration

6.01 The EYLSA accepts both team registrations and individual registrations. The Executive will place individuals not affiliated with a specific team on a team.

6.02 The Executive hold the right to refuse, at registration, any player or coach, and are not limited to, those who have not abided by the EYLSA Rules and Regulations, have been physically or verbally abusive or have a detrimental effect on the integrity of the league.

6.03 Registration fees must be paid in full before the beginning of the season as outlined in Article VII, Section I.

Article VII – Sponsorship

7.01 The sponsorship fee is $500.00. This entitles the sponsor to have their name on their jerseys. The sponsor does not own the uniforms purchased. The fees collected go into the EYLSA general fund to subsidize the total cost of the league debts. All sponsor fees must be paid in full prior to the beginning of the season, in order to guarantee a sponsorship.

Article VIII – Constitution and Rules and Regulations

8.01 In order to be amended, the Constitution and Rules and Regulations must be accepted by vote of the registered members.

8.02 If there is any reason for an amendment to the Rules and Regulations during the season that is of issue to the league as a whole, then the Team Representatives (as stated in Article V) will have one vote.

Article IX – Repeal of Former Constitution and Effective Date

9.01 This Constitution repeals and replaces the previous Constitution passed March 1, 2010, and shall come into force upon its enactment by the Executive and the Membership.

Certified as a true copy of the EYLSA Constitution 2011 enacted on April 18, 2011.

E.Y.L.S.A. 2011 Executive

Team	Name	Positions
Harry’s	Amanda Lefebvre
Kelsey’s Eglinton	Chantel (Telly) Trotman	Secretary Co-Registrar
Select Plumbing and Heating	Sharon Sedgeman	Equipment Coordinator
Slyderz	Karen Booth	Social Convenor Co-Team Rep Coordinator Snack Bar
Swingers	Carrie Kennedy	President Co-Registrar Advertising/ Communications Coordinator
Slyderz	Stephanie Chipman Meredith Maloney	Treasurer / Finance
Slyderz	Allyson Cullen	Co-Team Rep Coordinator

E.Y.L.S.A. 2011 Team Reps

Team	Name	Positions
Harry’s	Amanda Lefebvre
Kelsey’s Eglinton	Kim Franklin
Select Plumbing and Heating	Stella Cosentino
Slyderz	Allyson Cullen	Team Rep Coordinator
Swingers	Zartaj Bahadur	Umpire Coordinator

E.Y.L.S.A. 2011 Additional Rolls and Volunteers

Team	Name	Positions
Swingers	Georgina Handrinos	Web site